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Game Management System (GMS)

An introduction to GMS for new users

For info: Clubs

If you’re looking to help your club for the first time with the Game Management System (GMS), here’s a little introduction on what the system is about, and the help and support available to you, as a user.  All of this information can be found on the GMS Hub, with an easy to remember web address of

In addition to the online support, we have a staffed helpdesk available to support you. To contact them, you can either email them on

Support and Training


To log in to GMS, you must first log in to and then return to the GMS Hub page ( Users with the correct permissions will then see the GMS button to redirect you to the system. Once logged in to, if you do not see the GMS button on the right of the screen, please contact your club/organisation administrator to discuss your role and access permissions for GMS.

Club Websites

GMS has an additional feature that allows Clubs to create their own public facing website via our system supplier First Sports International (FSI).

The RFU do not take ownership of these websites, however we do recommend that this is the best option for clubs looking to develop their own website as data from GMS will easily integrate with the website module and also provides clubs with an online payments facility that is linked to their GMS memberships, if they wish to use it.

Information on the websites and support queries should be directed to the dedicated FSI club website helpdesk:


Community Amateur Sports Club registration (CASC) is a tax status that clubs can chose to register with the HMRC to access a number tax benefits – however in doing so whilst there is a range of tax benefits for the club it does come with range of rules and regulations that clubs need to comply with and have the ability to prove if requested by HMRC.

The main one related to GMS/CASC is around the fact that Clubs need to be able to prove (show) that 50% of their members are participating and in the legislation HMRC have specifically defined who a participating member can be.

However who is a member is defined by the ‘Constitution/ rules’ of the club – not by GMS. As such GMS should be able to provide the administration tool to support this, linked to the ‘Constitution/rules’ of the club. GMS will allow you to create non-members or contacts that can be recorded in the system for communication purposes but not flagged as a member.

A participating member is a player (including juniors irrespective of the constitution) coaches, referees, first aiders, committee members and the definition of a participating member is at least 12 times a year (that is meetings, attendance, playing, training etc)

Further information on CASC registration can be found at or please email